Workday HCM Document Download
Employee document access and downloads
Records document download activities from Workday HCM, including payslips, tax documents, benefits summaries, and other employee-related documents. Captures DOWNLOAD actions with target document information.
download
documents
payslips
compliance
audit
JSON Format
14 Fields
Medium Frequency
Generator
Overview
Tracks when users download documents from Workday HCM, including payslips, tax forms, benefits documents, performance reviews, and other HR-related files. Provides audit trail for document access and compliance monitoring.
When Generated:
- When an employee downloads their payslip or pay statement
- When a user accesses tax documents (W-2, 1099, etc.)
- When benefits summaries or enrollment documents are downloaded
- When performance review documents are accessed
- When training certificates or compliance documents are retrieved
- When employment verification letters are generated and downloaded
Security Relevance:
HighCompliance:
SOC 2
GDPR (Article 15 - Right of Access)
HIPAA (for healthcare benefits documents)
SOX (for financial documents)
IRS regulations (tax document retention)
Frequency Notes:
Medium frequency with spikes during specific periods. Base rate of 120 events/hour increases during pay periods (2.5x = 300 events/hour), tax season (January-April), and benefits enrollment periods. Lower activity during nights (96 events/hour) and weekends (36 events/hour).
Resources
Documentation
- Workday HCM Documentation official
- Workday Document Management official
- Workday Security and Privacy official
- GDPR Article 15 - Right of Access reference
Tools
-
LogForge CLI
Command-line tool for template validation and log generation
-
Workday Studio
Eclipse-based IDE for Workday integrations and custom development
Generation Configuration
Base Frequency: 120 events/hour
Time Patterns:
business_hours
night_hours
weekend
Business Hours Multiplier: 2.5x
Night Hours Multiplier: 0.8x
Weekend Multiplier: 0.3x
Field Definitions
Complete field reference for this event type with data types, descriptions, and example values.
| Field Name | Type | Required | Format | Description | Example | Possible Values |
|---|---|---|---|---|---|---|
|
deviceType
Source: random_choice(['Phone', 'Desktop', 'Tablet'])
|
String | Required | — | Type of device used to download the document |
Phone
|
Phone
— Mobile smartphone device
Desktop
— Desktop computer or laptop
Tablet
— Tablet device
|
|
ipAddress
Source: random_public_ip()
|
String | Required |
IPv4
|
Public IP address of the user's device |
174.224.1.218
|
— |
|
systemAccount
Source: random_int(10000, 999999) formatted as 6-digit zero-padded string
|
String | Required |
6-digit zero-padded string
|
Workday internal user identifier (6-digit zero-padded number) |
000151329
|
— |
|
requestTime
Source: now() | iso8601
|
DateTime | Required |
ISO 8601 with milliseconds and Z suffix
|
Timestamp of the document download request in ISO 8601 format (UTC) |
2025-12-20T21:53:16.898Z
|
— |
|
taskId
Source: random_guid() with hyphens removed
|
String | Required |
32-character hexadecimal (UUID without hyphens)
|
Unique identifier for the download task (32-character hex string) |
d3e0b8c631221000109d6a5966062492
|
— |
|
userAgent
Source: random_choice() from list of common Workday user agents including mobile and web clients
|
String | Required | — | User agent string identifying the Workday client application and version |
Workday/2025.12.1.27340 (iPhone)
|
Workday/2025.12.1.27340 (iPhone)
— Workday iOS mobile app
Workday/2025.12.0.25234 (AndroidNative)
— Workday Android mobile app
Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36
— Workday web portal via browser
|
|
sessionId
Source: random_string(6, 'abcdef0123456789')
|
String | Required |
6-character hexadecimal
|
Short session identifier (6-character hex string) |
065904
|
— |
|
taskDisplayName
Source: random_choice() from list of common document download tasks
|
String | Required | — | Human-readable description of the document download task |
Payslips
|
Payslips
— Pay statement or paycheck document
Tax Documents
— Tax forms and statements
Download W-2
— Annual W-2 tax form
Benefits Summary
— Employee benefits overview document
Performance Review Document
— Performance evaluation or review
Training Certificate
— Training completion certificate
|
|
activityAction
Source: Fixed value: DOWNLOAD
|
String | Required | — | Type of action performed (always DOWNLOAD for this template) |
DOWNLOAD
|
— |
|
target
Source: Object with descriptor (document filename) and id (UUID without hyphens)
|
Object | Required | — | Target document object containing descriptor and unique document ID |
{"descriptor": "Payslip-11_21_2025.pdf", "id": "18e429dcbd6e10016a067d0ac9b30001"}
|
— |
|
target.descriptor
Source: random_choice() from list of document filename patterns with dynamic dates
|
String | Required | — | Document filename or description |
Payslip-11_21_2025.pdf
|
— |
|
target.id
Source: random_guid() with hyphens removed
|
String | Required |
32-character hexadecimal (UUID without hyphens)
|
Unique document identifier (32-character hex string) |
18e429dcbd6e10016a067d0ac9b30001
|
— |
|
tenantId
Source: registry.get_organization_field('netbios_domain') | lower, fallback to 'acmecorp'
|
String | Required | — | Workday tenant identifier (organization's unique ID in Workday) |
acmeco
|
— |
|
tenantHost
Source: random_choice() from list of Workday service hostnames
|
String | Required |
Hostname (FQDN)
|
Workday service hostname for the tenant |
wd5-services1.myworkday.com
|
— |
Details
14
Fields
Medium
Frequency
5
Tags
document_download
Event Type
Tags:
download
documents
payslips
compliance
audit
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